EMERGENCY RESPONSE PLAN

Company: [COMPANY NAME]
Facility: [FACILITY ADDRESS]
Effective Date: [DATE]
Review Date: [DATE]
Plan Coordinator: [NAME & CONTACT]

TABLE OF CONTENTS
1. Purpose and Scope
2. Emergency Organization
3. Emergency Procedures
4. Communication Plan
5. Evacuation Procedures
6. Shelter-in-Place Procedures
7. Medical Emergency Response
8. Fire Emergency Response
9. Chemical Spill Response
10. Natural Disaster Response
11. Security Emergency Response
12. Training and Drills
13. Plan Maintenance

1. PURPOSE AND SCOPE

This Emergency Response Plan (ERP) provides procedures for responding to emergencies that may occur at [FACILITY NAME]. The plan is designed to:
• Protect the safety of employees, visitors, and contractors
• Minimize property damage and business disruption
• Ensure coordinated response with emergency services
• Comply with regulatory requirements
• Provide clear guidance for emergency situations

2. EMERGENCY ORGANIZATION

Emergency Coordinator: [NAME]
Phone: [PHONE] | Mobile: [MOBILE] | Email: [EMAIL]

Alternate Coordinator: [NAME]
Phone: [PHONE] | Mobile: [MOBILE] | Email: [EMAIL]

Floor Wardens:
Floor/Area: [AREA] | Warden: [NAME] | Phone: [PHONE]
Floor/Area: [AREA] | Warden: [NAME] | Phone: [PHONE]
Floor/Area: [AREA] | Warden: [NAME] | Phone: [PHONE]

First Aid Team:
Primary: [NAME] | Certification: [CERT] | Phone: [PHONE]
Secondary: [NAME] | Certification: [CERT] | Phone: [PHONE]

3. EMERGENCY CONTACT NUMBERS

EXTERNAL EMERGENCY SERVICES:
Fire Department: [LOCAL NUMBER] / 911
Police: [LOCAL NUMBER] / 911
Ambulance/EMS: [LOCAL NUMBER] / 911
Poison Control: [NUMBER]
Hospital: [HOSPITAL NAME & NUMBER]

UTILITIES:
Gas Company: [NUMBER]
Electric Company: [NUMBER]
Water Department: [NUMBER]
Telephone Company: [NUMBER]

INTERNAL CONTACTS:
Security: [NUMBER]
Maintenance: [NUMBER]
Management: [NUMBER]
HR Department: [NUMBER]

4. EMERGENCY PROCEDURES

GENERAL EMERGENCY RESPONSE STEPS:
1. Ensure personal safety first
2. Alert others in immediate danger
3. Call emergency services if required (911)
4. Notify Emergency Coordinator
5. Follow specific emergency procedures
6. Assist with evacuation if safe to do so
7. Report to designated assembly area
8. Remain calm and follow instructions

EMERGENCY NOTIFICATION:
Internal Alarm: [DESCRIPTION OF ALARM SYSTEM]
PA System: [INSTRUCTIONS FOR USE]
Emergency Communication: [METHODS]

5. EVACUATION PROCEDURES

WHEN TO EVACUATE:
• Fire alarm activation
• Gas leak or chemical spill
• Bomb threat
• Structural damage
• Other life-threatening situations

EVACUATION STEPS:
1. Stop work immediately
2. Turn off equipment if safe to do so
3. Proceed to nearest exit (do not use elevators)
4. Assist disabled persons
5. Close doors behind you
6. Proceed to assembly area
7. Report to Floor Warden
8. Remain at assembly area until all-clear

PRIMARY ASSEMBLY AREA: [LOCATION]
SECONDARY ASSEMBLY AREA: [LOCATION]

EVACUATION ROUTES:
[DETAILED DESCRIPTION OF ROUTES FROM EACH AREA]

SPECIAL CONSIDERATIONS:
• Disabled employees: [SPECIFIC PROCEDURES]
• Visitors: [ESCORT PROCEDURES]
• After hours: [MODIFIED PROCEDURES]

6. SHELTER-IN-PLACE PROCEDURES

WHEN TO SHELTER-IN-PLACE:
• Severe weather warnings
• External chemical release
• Security threats outside building
• Other external hazards

SHELTER-IN-PLACE STEPS:
1. Move to designated shelter area
2. Close and lock all doors and windows
3. Turn off ventilation systems
4. Seal gaps with tape/plastic if available
5. Monitor emergency communications
6. Remain until all-clear given

DESIGNATED SHELTER AREAS:
Primary: [LOCATION]
Secondary: [LOCATION]

7. MEDICAL EMERGENCY RESPONSE

MEDICAL EMERGENCY PROCEDURES:
1. Assess the situation for safety
2. Call 911 for serious injuries
3. Notify First Aid Team
4. Provide first aid if trained
5. Do not move seriously injured persons
6. Clear area for emergency responders
7. Notify Emergency Coordinator
8. Complete incident report

FIRST AID STATIONS:
Location 1: [LOCATION] | Supplies: [DESCRIPTION]
Location 2: [LOCATION] | Supplies: [DESCRIPTION]

AED LOCATIONS:
[LIST ALL AED LOCATIONS]

8. FIRE EMERGENCY RESPONSE

FIRE EMERGENCY PROCEDURES:
1. Activate fire alarm
2. Call Fire Department (911)
3. Evacuate immediately
4. Close doors to contain fire
5. Use fire extinguisher only if:
   - Fire is small and contained
   - You are trained
   - Exit route is clear
6. Never turn back for belongings

FIRE EXTINGUISHER LOCATIONS:
[LIST ALL FIRE EXTINGUISHER LOCATIONS AND TYPES]

FIRE SUPPRESSION SYSTEMS:
[DESCRIPTION OF SPRINKLER/SUPPRESSION SYSTEMS]

9. CHEMICAL SPILL RESPONSE

CHEMICAL SPILL PROCEDURES:
1. Evacuate immediate area
2. Alert others to danger
3. Call Emergency Coordinator
4. Consult Safety Data Sheet (SDS)
5. Use spill kit if trained and safe
6. Ventilate area if possible
7. Call 911 for large spills
8. Prevent spread to drains/environment

SPILL KIT LOCATIONS:
[LIST ALL SPILL KIT LOCATIONS]

CHEMICAL INVENTORY:
[LIST MAJOR CHEMICALS AND HAZARDS]

10. NATURAL DISASTER RESPONSE

EARTHQUAKE:
• Drop, Cover, and Hold On
• Stay away from windows and heavy objects
• Evacuate after shaking stops
• Check for injuries and hazards

SEVERE WEATHER:
• Monitor weather alerts
• Move to interior rooms away from windows
• Avoid elevators
• Stay informed via emergency radio

FLOOD:
• Move to higher ground
• Avoid walking/driving through flood water
• Turn off utilities if instructed

11. SECURITY EMERGENCY RESPONSE

BOMB THREAT:
1. Keep caller on line and get information
2. Note exact wording of threat
3. Notify police immediately
4. Evacuate if directed
5. Do not use radios or cell phones near suspected device

WORKPLACE VIOLENCE:
1. Remove yourself from danger
2. Call 911
3. Notify security/management
4. Provide aid to injured if safe
5. Preserve evidence

SUSPICIOUS PERSON/ACTIVITY:
1. Do not confront
2. Notify security/management
3. Observe and report details
4. Follow instructions from authorities

12. TRAINING AND DRILLS

TRAINING REQUIREMENTS:
• All employees: Annual emergency response training
• Floor Wardens: Quarterly specialized training
• First Aid Team: Current certification required
• New employees: Emergency training within first week

DRILL SCHEDULE:
• Fire drills: Monthly
• Evacuation drills: Quarterly
• Shelter-in-place drills: Semi-annually
• Tabletop exercises: Annually

TRAINING RECORDS:
Maintained by: [POSITION]
Location: [LOCATION]
Retention: [TIME PERIOD]

13. PLAN MAINTENANCE

PLAN REVIEW:
• Annual comprehensive review
• Update after any emergency
• Revise when personnel/procedures change
• Test communication systems monthly

PLAN DISTRIBUTION:
• All department heads
• Floor wardens
• Security personnel
• Local emergency services
• Posted in common areas

PLAN APPROVAL:

Emergency Coordinator: _________________ Date: _______
[NAME & TITLE]

Facility Manager: ______________________ Date: _______
[NAME & TITLE]

Safety Manager: _______________________ Date: _______
[NAME & TITLE]

Senior Management: ____________________ Date: _______
[NAME & TITLE]

APPENDICES:
A. Emergency Contact Lists
B. Facility Maps and Evacuation Routes
C. Equipment Locations
D. Emergency Supply Inventories
E. Mutual Aid Agreements
F. Regulatory Requirements

Document Control:
Version: 2.0
Document ID: ERP-001
Last Updated: [DATE]
Next Review: [DATE]