FIRE RISK ASSESSMENT TEMPLATE

Company: [COMPANY NAME]
Building/Area: [BUILDING/AREA NAME]
Assessment Date: [DATE]
Assessed by: [NAME & POSITION]
Review Date: [DATE]
Assessment Reference: [REF NUMBER]

BUILDING INFORMATION:

Building Details:
Address: [FULL ADDRESS]
Building Type: □ Office □ Industrial □ Retail □ Warehouse □ Mixed Use
Construction Type: □ Concrete □ Steel Frame □ Timber □ Mixed
Number of Floors: [NUMBER]
Floor Area: [TOTAL AREA]
Maximum Occupancy: [NUMBER OF PEOPLE]
Building Age: [YEARS]

Occupancy Information:
Normal Occupancy: [NUMBER] people
Peak Occupancy: [NUMBER] people
Shift Patterns: □ Day only □ 24/7 □ Multiple shifts
Vulnerable Persons: □ Disabled □ Elderly □ Children □ Visitors
Sleeping Accommodation: □ Yes □ No

FIRE HAZARD IDENTIFICATION:

IGNITION SOURCES:
□ Electrical equipment
□ Heating systems
□ Cooking equipment
□ Hot work (welding, cutting)
□ Smoking materials
□ Friction from machinery
□ Static electricity
□ Lightning
□ Arson
□ Spontaneous combustion
□ Chemical reactions

FUEL SOURCES:
□ Paper and cardboard
□ Textiles and fabrics
□ Wood and timber
□ Plastics and polymers
□ Flammable liquids
□ Flammable gases
□ Cooking oils and fats
□ Waste materials
□ Furniture and fittings
□ Stored goods
□ Vegetation

OXYGEN SOURCES:
□ Natural air supply
□ Mechanical ventilation
□ Oxygen cylinders
□ Oxidizing chemicals
□ Air conditioning systems

FIRE HAZARD ASSESSMENT:

AREA 1: [AREA NAME]
Location: [SPECIFIC LOCATION]
Use: [PURPOSE OF AREA]
Occupancy: [NUMBER OF PEOPLE]

Ignition Sources Present:
• [LIST SPECIFIC IGNITION SOURCES]
• [INCLUDE LIKELIHOOD OF IGNITION]

Fuel Sources Present:
• [LIST COMBUSTIBLE MATERIALS]
• [INCLUDE QUANTITIES AND ARRANGEMENTS]

Fire Load: □ Low □ Medium □ High
Fire Growth Rate: □ Slow □ Medium □ Fast
Smoke Production: □ Low □ Medium □ High

Risk Rating: □ Low □ Medium □ High
Comments: [SPECIFIC CONCERNS FOR THIS AREA]

AREA 2: [AREA NAME]
[Repeat format for each area]

PEOPLE AT RISK:

OCCUPANT CATEGORIES:
□ Employees
□ Visitors
□ Contractors
□ Members of public
□ Residents
□ Patients

VULNERABLE GROUPS:
□ People with mobility impairments
□ People with hearing impairments
□ People with visual impairments
□ People with cognitive impairments
□ Elderly persons
□ Young children
□ Pregnant women
□ People unfamiliar with building

RISK ASSESSMENT FOR PEOPLE:
Normal Conditions Risk: □ Low □ Medium □ High
Fire Conditions Risk: □ Low □ Medium □ High
Evacuation Risk: □ Low □ Medium □ High

Comments: [SPECIFIC CONCERNS ABOUT PEOPLE AT RISK]

EXISTING FIRE SAFETY MEASURES:

DETECTION AND WARNING:
□ Smoke detectors
□ Heat detectors
□ Flame detectors
□ Manual call points
□ Fire alarm system
□ Voice alarm system
□ Emergency lighting
□ Exit signs

Detection System Details:
Type: [SYSTEM TYPE]
Coverage: [AREAS COVERED]
Monitoring: □ Local □ Remote □ Fire Service
Maintenance: [MAINTENANCE SCHEDULE]
Last Test: [DATE]

ESCAPE ROUTES:
Number of Exits: [NUMBER]
Exit Widths: [WIDTHS]
Travel Distances: [MAXIMUM DISTANCES]
Protected Routes: □ Yes □ No
Emergency Lighting: □ Yes □ No
Exit Signage: □ Yes □ No

Escape Route Assessment:
Adequacy: □ Adequate □ Marginal □ Inadequate
Condition: □ Good □ Fair □ Poor
Maintenance: □ Good □ Fair □ Poor

FIRE FIGHTING EQUIPMENT:
□ Portable fire extinguishers
□ Fire blankets
□ Hose reels
□ Sprinkler system
□ Foam system
□ Gas suppression system
□ Fire service access

Fire Fighting Equipment Details:
Extinguisher Types: [LIST TYPES AND LOCATIONS]
Last Service: [DATE]
Adequacy: □ Adequate □ Inadequate
Accessibility: □ Good □ Fair □ Poor

STRUCTURAL FIRE PROTECTION:
□ Fire-resistant construction
□ Fire doors
□ Fire dampers
□ Cavity barriers
□ Fire stopping
□ Compartmentation

Structural Protection Assessment:
Fire Resistance: [RATING IN MINUTES]
Compartmentation: □ Adequate □ Compromised
Fire Doors: □ Functional □ Defective
Condition: □ Good □ Fair □ Poor

MANAGEMENT PROCEDURES:
□ Fire safety policy
□ Emergency procedures
□ Evacuation plan
□ Fire warden system
□ Training program
□ Maintenance procedures
□ Contractor controls
□ Hot work permits

Management Assessment:
Documentation: □ Adequate □ Inadequate
Training: □ Current □ Overdue
Procedures: □ Followed □ Not followed
Supervision: □ Adequate □ Inadequate

RISK EVALUATION:

LIKELIHOOD OF FIRE:
Ignition Sources: □ Low □ Medium □ High
Fuel Availability: □ Low □ Medium □ High
Fire Spread Potential: □ Low □ Medium □ High
Overall Likelihood: □ Low □ Medium □ High

CONSEQUENCES OF FIRE:
Life Safety Risk: □ Low □ Medium □ High
Property Damage Risk: □ Low □ Medium □ High
Business Interruption Risk: □ Low □ Medium □ High
Environmental Risk: □ Low □ Medium □ High
Overall Consequences: □ Low □ Medium □ High

OVERALL FIRE RISK:
Risk Level: □ Trivial □ Tolerable □ Moderate □ Substantial □ Intolerable

RISK ACCEPTABILITY:
□ Risk acceptable with current measures
□ Risk acceptable with additional measures
□ Risk unacceptable - immediate action required

ACTION PLAN:

HIGH PRIORITY ACTIONS (Immediate):
1. [ACTION DESCRIPTION]
   Responsible: [NAME]
   Target Date: [DATE]
   Cost: [ESTIMATED COST]

2. [ACTION DESCRIPTION]
   Responsible: [NAME]
   Target Date: [DATE]
   Cost: [ESTIMATED COST]

MEDIUM PRIORITY ACTIONS (1-3 months):
1. [ACTION DESCRIPTION]
   Responsible: [NAME]
   Target Date: [DATE]
   Cost: [ESTIMATED COST]

2. [ACTION DESCRIPTION]
   Responsible: [NAME]
   Target Date: [DATE]
   Cost: [ESTIMATED COST]

LOW PRIORITY ACTIONS (3-12 months):
1. [ACTION DESCRIPTION]
   Responsible: [NAME]
   Target Date: [DATE]
   Cost: [ESTIMATED COST]

2. [ACTION DESCRIPTION]
   Responsible: [NAME]
   Target Date: [DATE]
   Cost: [ESTIMATED COST]

FIRE SAFETY MANAGEMENT:

FIRE SAFETY POLICY:
Policy Document: □ Exists □ Needs updating □ Doesn't exist
Responsibilities: □ Clearly defined □ Unclear
Communication: □ Adequate □ Inadequate

TRAINING REQUIREMENTS:
General Fire Safety: [ALL STAFF]
Fire Warden Training: [DESIGNATED PERSONNEL]
Equipment Training: [RELEVANT STAFF]
Evacuation Training: [ALL OCCUPANTS]

Training Schedule:
Induction Training: [WITHIN X DAYS]
Refresher Training: [ANNUAL/BIANNUAL]
Specialized Training: [AS REQUIRED]

EMERGENCY PROCEDURES:
Fire Discovery: [PROCEDURE]
Alarm Activation: [PROCEDURE]
Evacuation: [PROCEDURE]
Assembly: [PROCEDURE]
Fire Service Liaison: [PROCEDURE]

MAINTENANCE SCHEDULES:
Fire Detection System: [FREQUENCY]
Emergency Lighting: [FREQUENCY]
Fire Extinguishers: [FREQUENCY]
Fire Doors: [FREQUENCY]
Escape Routes: [FREQUENCY]

TESTING AND DRILLS:
Fire Alarm Tests: [WEEKLY]
Emergency Lighting Tests: [MONTHLY]
Fire Drills: [FREQUENCY]
Equipment Tests: [AS REQUIRED]

RECORD KEEPING:
Test Records: [LOCATION]
Training Records: [LOCATION]
Maintenance Records: [LOCATION]
Incident Records: [LOCATION]
Inspection Records: [LOCATION]

REGULATORY COMPLIANCE:

APPLICABLE REGULATIONS:
□ Building codes
□ Fire safety regulations
□ Occupational safety laws
□ Insurance requirements
□ Industry standards

COMPLIANCE STATUS:
Building Regulations: □ Compliant □ Non-compliant
Fire Safety Order: □ Compliant □ Non-compliant
Insurance Requirements: □ Met □ Not met
Industry Standards: □ Met □ Not met

REQUIRED CERTIFICATES:
Fire Safety Certificate: □ Valid □ Expired □ Not required
Building Compliance: □ Valid □ Expired □ Not required
Equipment Certificates: □ Valid □ Expired □ Not required

MONITORING AND REVIEW:

PERFORMANCE INDICATORS:
□ Fire incident frequency
□ False alarm rates
□ Evacuation times
□ Training completion rates
□ Maintenance compliance
□ Inspection findings

REVIEW TRIGGERS:
□ Annual review
□ Significant building changes
□ Change in use or occupancy
□ Fire incidents
□ Near-miss events
□ Regulatory changes

NEXT REVIEW DATE: [DATE]

CONSULTATION RECORD:
Staff Consulted: [NAMES]
Fire Service Consulted: □ Yes □ No
Insurance Company Consulted: □ Yes □ No
Specialist Advice Sought: □ Yes □ No

APPROVAL AND SIGN-OFF:

Fire Risk Assessment Completed by:
Name: _________________ Position: _________________
Qualifications: _________________
Signature: _________________ Date: _________________

Reviewed by Building Manager:
Name: _________________ Position: _________________
Signature: _________________ Date: _________________

Approved by Senior Management:
Name: _________________ Position: _________________
Signature: _________________ Date: _________________

Fire Service Consultation:
Name: _________________ Position: _________________
Signature: _________________ Date: _________________

DISTRIBUTION:
□ Building Manager
□ Safety Manager
□ Fire Wardens
□ All Department Heads
□ Insurance Company
□ Local Fire Service

DOCUMENT CONTROL:
Document ID: FRA-[BUILDING]-001
Version: 1.0
Created: [DATE]
Last Modified: [DATE]
Next Review: [DATE]
Retention Period: [YEARS]

APPENDICES:
A. Building Plans and Layouts
B. Fire Safety Equipment Locations
C. Evacuation Route Plans
D. Equipment Certificates
E. Training Records
F. Maintenance Schedules
G. Emergency Contact Lists
H. Regulatory Requirements