SAFETY INSPECTION PROCEDURE Company: [COMPANY NAME] Effective Date: [DATE] Review Date: [DATE] Procedure Number: SI-001 1. PURPOSE This procedure establishes a systematic approach for conducting regular safety inspections to identify hazards, assess risks, and ensure compliance with safety standards and regulations. 2. SCOPE This procedure applies to all workplace areas, equipment, and activities within [COMPANY NAME] facilities, including: • Production areas • Office spaces • Storage areas • Maintenance shops • Outdoor work areas • Contractor work areas 3. RESPONSIBILITIES Safety Manager: • Develop inspection schedules and checklists • Train inspection personnel • Review inspection reports • Track corrective actions • Analyze inspection trends Department Managers: • Ensure inspections are conducted • Assign qualified inspectors • Review inspection findings • Implement corrective actions • Provide necessary resources Inspectors: • Conduct thorough inspections • Complete inspection reports • Identify immediate hazards • Recommend corrective actions • Follow up on previous findings Employees: • Cooperate with inspections • Report hazards between inspections • Participate in corrective actions • Maintain safe work practices 4. TYPES OF SAFETY INSPECTIONS ROUTINE INSPECTIONS: • Scheduled regular inspections • Comprehensive area coverage • Systematic hazard identification • Trend analysis capability SPECIAL INSPECTIONS: • Post-incident investigations • New equipment installations • Process changes • Regulatory compliance • Pre-operational checks INFORMAL INSPECTIONS: • Daily walk-throughs • Supervisor observations • Employee reports • Maintenance rounds 5. INSPECTION FREQUENCY DAILY INSPECTIONS: • Critical safety equipment • High-risk operations • Emergency equipment • Personal protective equipment WEEKLY INSPECTIONS: • Work areas and housekeeping • Hand tools and equipment • Storage areas • Vehicle conditions MONTHLY INSPECTIONS: • Comprehensive area inspections • Safety systems testing • Emergency procedures review • Training compliance QUARTERLY INSPECTIONS: • Detailed equipment inspections • Compliance audits • Program effectiveness review • Management system evaluation ANNUAL INSPECTIONS: • Complete facility assessment • Regulatory compliance review • Program comprehensive evaluation • External audit preparation 6. INSPECTION PLANNING PRE-INSPECTION ACTIVITIES: • Review previous inspection reports • Update inspection checklists • Gather necessary equipment • Schedule with area personnel • Review applicable standards INSPECTION TEAM COMPOSITION: • Lead inspector (trained and qualified) • Area supervisor or representative • Safety representative • Subject matter expert (if needed) • Employee representative INSPECTION EQUIPMENT: • Inspection checklists • Camera for documentation • Measuring devices • Personal protective equipment • Clipboards and forms • Flashlight or lighting 7. INSPECTION PROCESS STEP 1: OPENING MEETING • Introduce inspection team • Explain inspection purpose and scope • Review safety requirements • Discuss any special concerns • Establish communication protocol STEP 2: SYSTEMATIC INSPECTION • Follow planned inspection route • Use appropriate checklists • Observe work practices • Interview employees • Document findings immediately • Take photographs of hazards STEP 3: HAZARD IDENTIFICATION • Physical hazards • Chemical hazards • Biological hazards • Ergonomic hazards • Psychosocial hazards • Environmental hazards STEP 4: RISK ASSESSMENT • Evaluate likelihood of occurrence • Assess potential severity • Consider exposed population • Determine risk level • Prioritize corrective actions STEP 5: DOCUMENTATION • Complete inspection forms • Record all findings • Note positive observations • Photograph hazards • Gather supporting evidence 8. INSPECTION CHECKLIST CATEGORIES GENERAL WORKPLACE CONDITIONS: □ Housekeeping and cleanliness □ Adequate lighting □ Proper ventilation □ Floor conditions □ Aisle and walkway clearance □ Storage organization □ Waste disposal FIRE SAFETY: □ Fire extinguisher accessibility □ Exit route clearance □ Emergency lighting □ Fire alarm functionality □ Sprinkler system condition □ Flammable material storage □ Hot work controls ELECTRICAL SAFETY: □ Panel accessibility □ Cord and wiring condition □ GFCI protection □ Grounding systems □ Lockout/tagout compliance □ Electrical room conditions MACHINERY AND EQUIPMENT: □ Machine guarding □ Emergency stops □ Operating procedures □ Maintenance status □ Operator training □ Safety devices PERSONAL PROTECTIVE EQUIPMENT: □ Availability and condition □ Proper usage □ Maintenance and storage □ Training compliance □ Fit and comfort □ Replacement schedules CHEMICAL SAFETY: □ Proper labeling □ Storage conditions □ SDS availability □ Spill response equipment □ Ventilation adequacy □ Waste disposal ERGONOMICS: □ Workstation setup □ Lifting practices □ Repetitive motions □ Tool design □ Work height □ Rest breaks 9. HAZARD CLASSIFICATION IMMEDIATE HAZARDS (Red): • Imminent danger to life or health • Potential for serious injury • Regulatory violations • Equipment failure risks • Environmental releases SERIOUS HAZARDS (Yellow): • Potential for injury or illness • Compliance deficiencies • Equipment deterioration • Process deviations • Training gaps MINOR HAZARDS (Green): • Housekeeping issues • Minor equipment problems • Documentation deficiencies • Improvement opportunities • Best practice recommendations 10. CORRECTIVE ACTION PROCESS IMMEDIATE ACTIONS: • Stop work if imminent danger • Isolate hazardous areas • Implement temporary controls • Notify management • Protect personnel SHORT-TERM ACTIONS (1-30 days): • Repair or replace equipment • Implement interim controls • Provide additional training • Revise procedures • Increase monitoring LONG-TERM ACTIONS (30-90 days): • Engineering modifications • System improvements • Program enhancements • Capital investments • Culture changes CORRECTIVE ACTION TRACKING: • Assign responsible persons • Set target completion dates • Monitor progress regularly • Verify effectiveness • Document completion 11. INSPECTION REPORTING INSPECTION REPORT CONTENTS: • Inspection details (date, time, area) • Inspector information • Findings summary • Hazard descriptions • Risk assessments • Corrective action recommendations • Photos and supporting documentation REPORT DISTRIBUTION: • Area management • Safety department • Affected employees • Senior management • Regulatory agencies (if required) REPORT TIMELINE: • Draft report: Within 24 hours • Final report: Within 3 days • Management review: Within 5 days • Action plan: Within 7 days 12. FOLLOW-UP ACTIVITIES VERIFICATION INSPECTIONS: • Confirm corrective action completion • Verify effectiveness of controls • Check for new hazards • Update inspection records • Close action items TREND ANALYSIS: • Monthly summary reports • Hazard pattern identification • Department comparisons • Improvement tracking • Performance metrics CONTINUOUS IMPROVEMENT: • Update inspection procedures • Revise checklists • Enhance training • Improve reporting systems • Benchmark best practices 13. TRAINING REQUIREMENTS INSPECTOR TRAINING: • Hazard recognition skills • Risk assessment techniques • Inspection methodologies • Report writing • Communication skills • Regulatory requirements INITIAL TRAINING (40 hours): • Safety principles • Inspection techniques • Hazard identification • Risk assessment • Documentation requirements • Legal responsibilities REFRESHER TRAINING (8 hours annually): • Procedure updates • New regulations • Lessons learned • Technology updates • Best practices 14. QUALITY ASSURANCE INSPECTION QUALITY CHECKS: • Supervisor accompaniment • Peer reviews • Management observations • External audits • Self-assessments PERFORMANCE METRICS: • Inspection completion rates • Finding accuracy • Corrective action effectiveness • Time to completion • Cost-benefit analysis CALIBRATION ACTIVITIES: • Inspector consistency checks • Inter-rater reliability • Standardization exercises • Competency assessments • Continuous improvement 15. RECORDKEEPING INSPECTION RECORDS: • Completed inspection reports • Corrective action plans • Follow-up documentation • Training records • Trend analysis reports RETENTION REQUIREMENTS: • Inspection reports: [X] years • Corrective actions: [X] years • Training records: [X] years • Photos/evidence: [X] years STORAGE AND ACCESS: • Secure filing system • Electronic backup • Controlled access • Regular archiving • Retrieval procedures 16. REGULATORY COMPLIANCE APPLICABLE STANDARDS: • OSHA General Duty Clause • Industry-specific standards • Local building codes • Environmental regulations • Insurance requirements COMPLIANCE VERIFICATION: • Regulatory checklist reviews • Citation prevention • Audit preparation • Documentation maintenance • Training compliance 17. PROGRAM EVALUATION ANNUAL PROGRAM REVIEW: • Effectiveness assessment • Resource adequacy • Training evaluation • Technology updates • Continuous improvement PERFORMANCE INDICATORS: • Hazard identification rates • Corrective action completion • Incident reduction • Compliance improvements • Cost savings IMPROVEMENT OPPORTUNITIES: • Process enhancements • Technology upgrades • Training improvements • Resource optimization • Best practice adoption Approved by: _________________ Date: _______ [SAFETY MANAGER] Reviewed by: _________________ Date: _______ [OPERATIONS MANAGER] Document Control: Version: 2.0 Next Review: [DATE] Distribution: All Departments